Careers

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Project Coordinator-Kingston

Job Title: Project Coordinator

Reports to:  Construction Manager

Name of Comapany:  Tamarack Homes

Location: Woodhaven Development, Kingston, Ontario

Date: June 30, 2017

 

Work Description:

The Project Coordinator is responsible for supporting the Construction Manager in day to day administration for the on-going construction projects in the Kingston area. In addition to the administrative duties of this role, the Project Coordinator will also support purchasing, estimating and Health and Safety for our Kingston sites. These duties must be carried out in a manner that is in compliance with the Building code requirements, health safety requirements and general policies and procedures of Tamarack Developments. The performance of the duties must ensure a quality approach to all employees, home owners, subcontractors, managers and suppliers. The Project Coordinator in conjunction with the Construction Manager are responsible for reviewing and carrying out policies and procedures that support the company’s projects and initiatives.

Major Responsibilities

Project Coordinator

  • Liaison between Construction Manager, Sales, trades, site serving and construction team on a daily basis.
  • Responsible for Communicating project status, progress and areas of concern, and keeping the Ottawa office up to date of changes on the Kingston sites.
  • Work independently on smaller scale construction projects, oversee successful project delivery.
  • Organize and track milestone dates and update key stakeholders on the status for each development.
  • Create & update meeting minutes when meeting with suppliers, consultant and other associated parties.
  • Record and organize charts for additional work to be done by trades or by our own construction team.
  • Track all project work including RFIs, Changes, and home-owner Instructions in spreadsheet format. Update on a weekly basis and submit to Ottawa office.
  • Provide support to the Construction Manager in preparation for site meetings or other related construction meetings.
  • Catalog all new drawings and documents – both hard copy and on the network. Prepare thorough documentation on all construction projects.
  • Extract information from construction drawing to produce take off and quantity list
  • After preparing the cost estimate, use data to create purchase orders.
  • Catalog all old drawings and record / notify the Ottawa team of any requested changes.
  • Perform additional assignments per manager’s direction.

Statement of Qualifications

Knowledge, Skills and Abilities:

  • Post secondary education in a construction, project management or related field would be considered an asset.
  • A minimum of 2 to 5 years’ experience in construction management is required.  Experience in residential construction projects would be an asset
  • Prior experience in estimating and construction purchasing would be considered an asset.
  • Sound knowledge and understanding of the construction process and industry is essential to this role.
  • Strong client-facing and internal communication skills
  • The candidate should possess excellent written and verbal communication skills
  • Solid organization, efficiency and multitasking skills, the ability to prioritize is key to this role.

Work Environment:

  • Construction environment, can be difficult conditions, this role will require working outdoors and indoors.
  • Manual dexterity required
  • Providing service to several people or departments, working under many simultaneous deadlines
  • Sitting or Standing for long periods of time at workstation

 

 





Home Inspector

Job Title: Home Inspector

Reports to: Service Manager

Name of Company: Tamarackhomes

Location: 3187 Albion Road, Ottawa, Ontario

Work Description

The Home Inspector has a role in the overall delivery of Tamarack’s customer service process. The performance of the duties must ensure a quality approach to all colleagues, customers, and trade partners. All responsibilities must be performed in a manner consistent with the Tamarack vision, mission, and must comply with all company policies and procedures.

Major Responsibilities:

Site Inspector

  • Works with the Service Manager, Customer Care Reps and Site Staff on all Tamarack Development sites
  • Conducts a series of inspections on all homes before and after occupancy for the duration of the warranty period
  • Provides education and guidance to customers on industry standards, warranty coverage, warranty repairs, system functions and home maintenance
  • Ensure compliance with Industry standards, Tamarack’s standards and Tarion’s Construction Performance Guidelines
  • Assesses all customer requests for warranty repairs
  • Documents warranted deficiencies and creates work orders and schedules repair dates
  • Provide detailed reports of identified problems, what repairs should be made.
  • Create work orders that are well articulated and clear and accurate
  • Perform other related duties as assigned which are in keeping with the terms of this position

Statement of Qualifications:

Knowledge, Skills and Abilities:

  • Extensive knowledge of home building industry, and energy star building practices.
  • Knowledge of the Ontario Building Code and the Tarion Construction Performance Guidelines
  • Minimum 5 years’ experience in construction.
  • Strong customer service skills in dealing with homeowners.
  • Good communications skills- especially verbal.
  • Good knowledge of Windows, Adobe, Microsoft Outlook
  • Ability to coordinate several simultaneous tasks while maintaining a positive attitude and flexible work style.
  • Good organizational skills with ability to get things done according to timelines
  • Self-motivated with ability to work well independently, and a willingness to learn

Physical/Sensory Effort/Work Environment

  • Standing, walking, speaking for long periods of time
  • Ability to climb ladder to access roof tops and attic spaces
  • Ability to move around inside attic areas, with minimal space
  • Ability to work efficiently with a variety of computer applications
  • Unexpected overtime may be required on occasion.
  • Exposure to extreme weather and the elements. Working outdoors to inspect the exterior of the house and property.

 

 

 

 

 





Project Coordinator

Job Title: Project Coordinator

Reports to: Purchasing Manager

Name of Company: Tamarack Homes

Location: 3187 Albion Road, Ottawa, Ontario

Date: July 14, 2017

 

Work Description

The Project Coordinator will support the Construction Team with administrative services in order to deliver a high-quality product to the Tamarack Home Owners. The Project Coordinator in conjunction with the Purchasing Manager, and the Construction Teams, will review Project Details and ensure that accurate instructions and files are maintained for site and trade use. The performance of these duties must ensure a quality approach to all employees, customers, managers and suppliers. All responsibilities must be performed in a manner consistent with the Tamarack vision, mission, and must comply with all company policies and procedures. The Project Coordinator is responsible for supporting new initiatives, and carrying out policies and procedures that support the strategy and sales goals of Tamarack Developments. 

Major Responsibilities:

  • Correspond and provide administrative support to the team at the Design Center on a regular and on-going basis.
  • Accurately record and maintain requests sent by the Design Center. Items will be priced, and built into the homeowner’s project file, that will be used by the Site Staff and Trades when the project goes into construction.
  • Prepare and coordinate the documentation that is required to finalize the agreement between the company and its various subcontractors.
  • Coordinates with the design center to determine pricing and items available to the homeowner.
  • Regularly catalogue materials and pricing to keep accurate records of the items available to Home Owners. Maintain product data base at all times. 
  • Input purchases from the Design Centre files into construction software; ensuring customers’ requests are accurately and efficiently met.
  • Manage and validate product and materials database, checking availability of product and removing products that can no longer be used in construction
  • Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives to the Design Centre or Sales team
  • Create Purchase Orders when ordering Construction materials. Ensure the timely delivery of PO’s to the accounting team.
  • Enter pricing into REMS system and troubleshoot invoice discrepancies with accounting team.
  • In the preparation of purchase orders verify that specifications and price are in accordance with vendor agreement.
  • Forwards available inventory items by verifying stock; scheduling delivery to site construction teams
  • Works with subcontractors and trades to price out construction costs and materials Tender out products for competitive pricing with these vendors on an as needs basis, as directed by Construction Manager.
  • Coordinate with the construction team and sites during the tendering process which includes, but is not limited to: ordering materials and ensuring materials have been delivered and in a timely fashion. Communicate with all appropriate people schedule changes or delivery conflicts.
  • Analyzing blue prints and other design documents to build Material Take Offs (Takeoff’s) quantities.
  • Submit material orders to the appropriate vendors after quantity takeoff has been confirmed.
  • Maintain Home Owner files in a timely manner, ensure information accessible by sorting and filing documents in an organized manner
  • Continuously update job knowledge by participating in educational opportunities, industry seminars or vendor product information sessions
  • Continuously foster a team environment and willing to help spirit. Helping other team members deliver a high-quality product to the home-owners.

Statement of Qualifications

Knowledge, Skills and Abilities

  • A minimum of 5 years of experience in a similar role is required.
  • An Architectural Design or Construction Engineering degree is required.
  • Strong customer service skills required.
  • Strong math skills required.
  • Strong attention to detail required.
  • Previous skills in construction is an asset.
  • Administration experience is an asset.
  • A team player with excellent communication skills, both in person and over the phone.
  • Willing to collaborate, develop and foster relationships with other departments.
  • Willing to learn, adapt and adjust to changing needs of customers.
  • Proficient in Microsoft office including Word, Excel and Outlook.
  • Knowledge of CAD. Knowledge of Revit is an asset.
  • Knowledge of BuildPro is an asset.

Physical/Sensory Effort/Work Environment

  • Providing service to several people or departments, working under many simultaneous deadlines.
  • Must be of good physical condition to preform various duties around model homes.
  • Sitting or standing for long periods of time at workstation.
  • Overtime as required.

 

 

 

 





Project Accountant

Job Title: Project Accountant

Reports to: Financial Controller

Name of Company: Tamarack Homes

Location: 3187 Albion Road, Ottawa, Ontario

Date: July 14, 2017

 

Work Description

The Project Accountant will participate in the overall delivery of the company’s financial plans and policies. This position will include tasks in accounts receivable, account payable, invoice/transaction reconciliation, coding, data entry and batching. The performance of the duties must ensure a quality approach to all employees, customers, managers, suppliers and financial institutions. All responsibilities must be performed in a manner consistent with the Tamarack vision, mission, and must comply with all company policies and procedures. The Project Accountant in coordination with the Financial Controller are responsible for designing new procedures, or improving current processes that in turn support the strategy and goals of Tamarack Developments.

Major Responsibilities:

Project Accountant

  • Utilizes computer systems to run databases, code invoices and pay bills.
  • Provides customer service, accepting payments and working with suppliers.
  • Calculate, prepare and issue documents related to monthly home closings, such as bills, invoices, inventory reports, account statements and other financial statements.
  • Code, total, batch, enter, verify and reconcile transactions such as accounts payable, cheques, invoices and cheque requisitions.
  • Verify purchase orders, work with purchasing team to rectify issues.
  • Verify codes and costs of materials according to supplier cost lists and cross referencing the purchase order.
  • Manage manual purchase orders with the construction sites and construction manager.
  • Reconcile accounts on a monthly basis.
  • Performs related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
  • Manage multiple projects concurrently.
  • Use of software and New Star for data input of accounts payable.
  • Set up new contractors and suppliers in the accounting system.
  • Produce gross margin reports, model estimates, and analyze cost over runs.
  • Process miscellaneous payables as required
  • Back charge suppliers for quality assurance issues.
  • maintain related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying
  • Performs other duties as required.

Statement of Qualifications:

Knowledge, Skills and Abilities:

  • Student enrolled in the CGA program (level 2 or level 3) or relevant accounting studies.
  • 2 years’ minimum work experience.
  • Ability to meet deadlines
  • Team player with strong interpersonal skills
  • Ability to problem-solve
  • Knowledge of accounting software
  • Proficient in MS Office (Excel and Word)

Physical/Sensory Effort/Work Environment

  • Providing service to several people or departments, working under many simultaneous deadlines
  • Sitting or Standing for long periods of time at workstation
  • Overtime may be required.

 

 

 

 

 






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